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Dataflow - Garage Administration System

The Garage Administration System (GAS) is probably one of the most comprehensive computerised systems that are available for the garage industry. All types of motor trade from small workshops through to multi-franchise dealerships can benefit from the system.

There is a seamless and direct link from GAS into the dataflow core ledgers. The Sales, Purchase, Nominal, Fixed Assets, Bank Reconciliation, Payroll, Stock Control, and can produce financial figures right down to final accounts.

A very comprehensive vehicle database with vehicle history is provided which is ideal for Customer Prospecting and MOT Tracking.

There is a Workshop system, a New and Used Car Sales system, a Parts Counter system, and soon there will be a Vehicle Hire system. The Stock system can be updated from most manufacturers computerised price updates.

The GAS system is modular in design so that a business may pick and choose which elements of the system that are required. It is available for one user for the small business or as a multi-user system for the large franchised dealership.

Vehicle Database

  • Customer's and courtesy vehicles
  • New and Used Vehicle Stocks
  • Full specification and serial numbers
  • 10 user-definable date fields i.e. MOT, next service
  • Driver details
  • Full service history with ability to review job card and reprint
  • Automatic price update from most main franchises
  • Links to Workshop Invoicing
  • Full automatic links to word processing
  • Comprehensive reports

Workshop Invoicing

  • Automatic creation of job numbers
  • Diary of work load for jobs and mechanics
  • Standard services and jobs, with automatic allocation of parts and labour
  • Automatic invoicing of retail, Internal (Sales)
  • Warranty and insurance from each job
  • User-definable job cards and invoice
  • Comprehensive reports

Vehicle Sales

  • Details of vehicles from database
  • Allocation of extras from stock
  • Part exchange details requested and automatically input to database
  • All Tax calculated
  • Pro-forma and final invoice

Parts Counter Invoicing

  • Cash and credit customers
  • Cash and credit card analysis
  • Warnings of accounts over credit limit
  • Warnings of stock levels
  • Warning of selling below minimum price
  • Special pricing by customer or quantity
  • New account generation at point of sale
  • Payment due date calculation
  • User-definable invoice

Multi-Location

  • Caters for multi-site dealerships
  • Centralised server
  • Fast access from branches via broadband
  • Secure VPN network
  • Easy check on parts held at each branch

Stock Recording

  • Up to 20 character stock code
  • Easy to use search facilities
  • Unlimited alternative parts key
  • 3 main analysis groups
  • Unlimited items in each group
  • Minimum and maximum levels
  • Ability to see actual part on screen
  • Unlimited description and notes
  • Minimum sale price/margin protection
  • Comprehensive reports