project management and accounting, storage and warehousing, business accounting software, property management software, accounting financial software, financial management software, asset management software, stock control software, small business accounting, business management, waste disposal services

Dataflow - Property Management

The Property Management system offers full processing functions for the management of properties with single or multiple occupancy. The management may be handled directly, or through a third party management company.

Payments from tenants are recorded in the system and may include agreed deductions for repairs or purchases.

Client or Management Company statements can be produced on a periodic basis to record the commission earned.

Features

  • Full Multi Company/Client system
  • Full tenancy details for both Commercial/Residental lettings
  • Any tenancy type and period of letting
  • Full details of correspondence under user defined sections
  • Full diary system with user defined sections
  • Purchase and Sales details recorded for each property
  • Freeholder details recorded against property information
  • Licence deails recorded against the property
  • Archived details of tenancy letting retained for indefinite period, separate to current letting details
  • User definable periodic and one off charges
  • Production of periodic demands
  • Production of reminders and final demands
  • Updating of tenancy balances for agency lettings, without production of demands
  • Production of interest statements for late payments
  • Production of commission statements for third party management
  • Gas and electricity certificate recording for residential lettings
  • Producton of service charge statements
  • Complete audit history of tenancy information amendment by user

Selections

  • User definable tenancy types and demand frequencies
  • User definable notes categories
  • User definable charge categories
  • User definable insurance sections
  • User definable deduction categories

Enquiry Management

  • Most reports available by Management Company, by Client, or by Individual tenancy
  • Diary reports available by individual section
  • Up-to-date balance information available in detail or summary form
  • Production of demands by tenancy type

Management Reporting

  • Extensive reporting filters on standard reports
  • Comprehensive standard reports
  • Direct interface to further spreadsheet reporting

Users are able to choose whether the accounting data for a particular client/company is posted to a separate accounting company or is consolidated into the management companies accounts.

You can also specify the default accounts the management transactions are posted to, thus allowing the client/company transactions to be clearly identified even if the transactions are consolidated into the management company's accounts.

The heart of the system is the data recorded against the managed 'Properties'. From this information the user is able to see details of the current tenants, and the unit(s) they occupy. Details of any previous tenants ('Archived Tenancies') are retained and the full details and transactions relating to their period as tenants available for interrogation.