Related Modules
Screenshots
|
The Parent Ledger
dataflow A~Plus gives you a flexible account code structure, with alterations possible at any time.
Multiple debtor accounts can be held in the Nominal Ledger and Parent Ledger accounts can be linked to the relevant control account. This provides an effective way of handling sub-ledgers and also, for instance, the control of overseas debtors.
The dataflow Stock Ledger has been provided with links to the
Pupil Ledger for the on-site shop. Here a Point of Sales Invoice
can be raised for immediate payment or charged to the Pupil record
for subsequent Billing.
dataflow gives you a flexible, amendable parent account numbering structure, with alterations possible at any time.
Detailed parent information can be held, including unlimited numbers of addresses and contacts, along with up to six user-definable parent profiles for analysis and marketing purposes.
There is an automatic link to letters for either general or debt correspondence. In addition to the normal statements, credit chasing letters can be produced on an escalating basis. An audit trail of letters sent to a parent is maintained.
Dataflow's built-in e-mail technology gives you instant communication and offers a flexible alternative to the traditional approach of printing and posting documents such as Invoices and Statements.
This feature will give you considerable savings on postage, stationery and administration, and will improve efficiency with a safe, secure and reliable delivery system. Standard reports can be e-mailed from the print preview window to appropriate users and non-users.
With dataflow you have full parent history for as many periods/years as required with drill down to transaction level and easily navigate around the system. You can quickly drill down to the originating transactions and view the postings made from any transaction and quickly reproduce the relevant documents.
The Parent Ledger retains all historical transactions, with the ability to filter outstanding transactions or view transactions in a specific period.
The system gives you easy allocation of cash and the ability to collect payments by direct debit (BACS). You can view how invoices and payments were matched, with options to allocate, un-allocate and re-allocate transactions within the ledger, as well as being able to view and re-print transactions at any time.
dataflow supports reverse allocations, allowing you to re-open settled or part-settled invoices, with rapid correction of parent posting errors, using drag-and-drop transfers procedure.
User-definable age debt bands with age analysis are available by both document date and due date. Graphical presentation options for individual accounts show performance on a discrete, or cumulative basis. A point-and-click option shows a complete age analysis on screen. Shortcut menu options quickly and easily display transactions and any associated credit control notes.
Accurate, in-depth management reports are an essential element in managing the Parent Ledger. dataflow provides 6 levels of analysis code and an easy, but powerful method of extracting specific ranges of information and presenting it as easily understood graphics and spreadsheets, without time-wasting re-keying.
Parent Ledger allows rapid correction of posting errors using drag and drop and allows posting errors in transaction details and values to be corrected without clogging up account records or statements with untidy reversal entries. At the same time dataflow records a full audit trail of this activity.
Batch-controlled procedures are supported by transaction rollback, so if there is ever a system problem, the integrity of account balances and supporting detail is ensured. Full audit trails and daybooks are maintained and are available for enquiry.
The frantic rush to finalise period and year end accounts, and to produce final reports in order that processing can move on to the next period, is now a thing of the past. Closing periods and years in dataflow simply prevents any further general postings being made to them and is an instant procedure.
Adjustments to finalise a closed period or year can subsequently be made through specific controlled posting routines. There are no reports that must be produced before the periods or years are closed, as all dataflow reports can be produced retrospectively.
Controlled options are also available to re-open closed periods where this might be required.
There is also a Payroll module that fully integrates with the financial ledgers, as well as Purchase and Sales Order Processing and Fixed Assets.