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For complete control of financial and administration affairs, A~Plus offers the bursar's office a complete solution. The suite is ideal for both the small single user or the larger multi-user establishment and comprises of a number of modules.

A~Plus is an integrated system within the dataflow Financials, which means that there is only one database of Pupil and Parent information, thus eliminating re-keying of information, eliminating duplication and the risk of errors.

The Pupil Ledger

Pupil Record

This provides you with a complete record of each pupil showing all their personal details with 7 groupings including Form, House, Type and 4 other user definable headings. You can have multiple addresses, telephone/mobile numbers and e-mail, contact type, school link, past pupil flag, notes and user defined fields. Pupils photograph stored on record and amendable.

Pupil Selector

Provides you with a quick overview of the pupils in each form with drill down to their Type, House and any other relevant category. Right click on any record to group by Form, House, Categories (Day, Full Boarding etc) and Type as well as Current/Future and Past pupils. You can choose to expand or collapse the tree and sort by Code or Surname.

Fees

There are facilities to hold as many fees as required with unlimited adjustments against each record. Standard charges can also be held with the ability to post further charges by group, i.e. a field trip, or to individual Pupils. Fees and charges can be allocated to as many fee payers as required.

Fee Transfers

You can transfer a group of pupils from one fee code to another, i.e. from Junior Day fee to Senior Day fee.

Transfers

This feature allows you to transfer a group of pupils from one category to another, i.e. current pupils, future pupils or past pupils.

Leavers

You can select by Form code a group of current pupils and flag each one as a past pupil, with ability to set leaving date.

New Pupils

This routine will process future pupils and flag each one as a current pupil from a given joining date.

Billing

The automatic Bill Production produces Fee Bills to all the fee payers. Facilities exist to enable collection of fees by Direct Debit, if required. Preview of bill available per pupil. Routines are provided to enable automatic progression of Pupils from one Form to another with the ability to produce Form Lists, House Lists and other lists using the flexible search facilities. Full history of all billed and unbilled transactions.

Posting

Fees are posted automatically and/or by individual pupil. There are facilities to post receipt of money against fees, standard charges, deposits, with automatic refunds, as well as uncommitted charges, fees and deposits. Charges can be posted by individual, group or range, with the ability to exclude individuals.

Notes

Each record has a notes field with unlimited text.

Reports

There are many standard reports available, as well as links to "Office" products such as Excel, enabling you to produce additional analysis from the vast data warehouse within A~Plus. Reports available include, but are not limited to:-

  • Pupil Balances
  • Pre-fee Bill Report
  • Direct Debit List
  • Standard Charge List
  • Deposit List
  • Pupils List
  • Family List
  • Fee Adjustments Report
  • Address Labels

and many more.