Dataflow - Waste Management

Features

• Full Customer details with multi-site information
• Handles Wet & Dry Waste, Roll On/Roll Off, Skips, Dustcarts etc.
• Recording of regular periodic collections/deliveries to specific site
• Regular collections can be pre-scheduled to a round and a vehicle
• Forward scheduling of regular collections/deliveries with a diary of vehicle availability
• Automatic holding of scheduled collections/ deliveries based on accounts current credit status
• Manual rejection of periodic collections/deliveries
• Entry of additional or emergency collections/ deliveries
• Allocation of each collection/delivery to person or vehicle
• Schedule of collections for any given period can be sub-divided into different categories
• Daily worksheet for person or vehicle
• Complete documentation for each collection/ delivery
• Complete documentation and auditing (Duty of Care) for carrying of controlled substances
• Automatic notification of expiry of controlled substance permits
• Full historical record (Duty of Care) of movement of controlled substances
• Updating of collections/deliveries with date and time recording
• Automatic updating of Accounting Ledgers
• Full historical record of collections/deliveries
• Quotation option for prospective customers down to cost of sales

Selections

• Multi-site collection/delivery options
• Single or combined invoice production
• User defined pricing and quantity structures
• Multiple cost centre levels

Enquiry Management

• View only options of regular collections/deliveries and current schedules
• Drill down of historical information
• Complete history of controlled substance movements
• Analysis of the current state of all collection/deliveries
• Analysis of 'on-time' collections/deliveries

Management Reports

• Extensive Reporting filters on Standard Reports
• Further analysis using Spreadsheet interface
• Comprehensive Standard exports available

Collections

Details of the customer and the associated sites are entered via the Sales Ledger. 'One-off' collections can be entered directly against the customer and the required date and time specified. The user is able to allocate outstanding collections to a particular driver and vehicle and specify any instructions relating to the collection. The details of the collection will then be printed on the driver's daily time sheet.

For each collection a document is printed giving full details of the location and the items to be collected. If the collection relates to controlled waste a 'Consignment Note' is printed, giving full details of the movement of the waste. On completion of the collection, details of the time taken and amendment to the collection details, can be made. The job can then be updated on the ledgers and a record of the collection added to the historical data. The regular collections can be scheduled into the outstanding work on a weekly basis.

The collections due in the next week are given a 'status' based on the current state of the customers account ('O'kay, 'H'eld, 'T'erms exceeded, 'C'redit Limit exceeded, 'R'ejected). Only collections with a status of 'O' are transferred to the outstanding collections ready for scheduling. All other collections are held until the customer has cleared the overdue balances. Details of the disposal are entered against the disposal site and the related collections allocated against the disposal.