Case Studies

The businesses that put their books on one system.

Distributors, manufacturers, membership bodies and charities have run their ledgers, stock and order processing on DataFlow for decades. These are their stories, with the figures each business reported at the time.

From European Multi-Currency to Tailored Finance in the UAE: Why DataFlow Stayed the Choice Across Markets

  • 22 currencies: through the ledgers, consolidated into sterling.
  • 10 days a month saved: manual currency conversion eradicated at JCB.
  • Chosen again: for another UK business and two UAE companies.
Read the JCB International story

From a complex Chart of Accounts to clearer reporting.

  • 2,000+ nominal headings to 150: the Chart of Accounts rebuilt around cost centres.
  • Moved to Clarity in 2023: after around 25 years on DataFlow 32.
  • PDF invoices attached to entries: supporting documents kept with the record.
Read the UK Chamber of Shipping story

How Matcon holds gross margin on fixed-price contracts

  • Margins protected: cost and gross margin always in view on fixed-price contracts.
  • No double entry: project costs captured once, not re-keyed into a separate cost ledger.
  • Committed costs counted: spend included before it reaches the financial ledgers.
Read the Matcon story

AAP

How AAP doubled turnover without losing control of the books

  • Turnover doubled in two years: the accounts function kept pace with the workload.
  • Audit trail to transaction level: every entry stamped with user, date and time.
  • Bespoke systems integrated: an in-house Access valuation system feeding the ledgers.
Read the AAP story

How the British Heart Foundation switched systems in four days

  • Four-day switchover: data converted, tested and trained with no parallel running.
  • Charity accounting kept intact: the software fitted their practices, not the reverse.
  • Accruals in minutes: 120 items imported from Excel by drag and drop.
Read the British Heart Foundation story

How Core Products put DataFlow at the centre of e-commerce and distribution

  • Orders straight to the warehouse: web orders flow into pick, pack and stock control.
  • Carriers integrated: package weights, volumes, pallet numbers and destinations passed automatically.
  • Three companies, one system: inter-company purchases handled without friction.
Read the Core Products story

How Anjoman Foods went from four software suppliers to one

  • Four suppliers down to one: a single point of contact for support.
  • Reporting time recovered: the accounts team stopped fighting the month.
  • Stock under control: warehouse teams recording deliveries and shipments on mobile devices.
Read the Anjoman Foods story

Parsia International

How Parsia answered a competitor’s web shop in eight weeks

  • Live in eight weeks: start to finish, across finance, operations and sales.
  • Orders straight through: picked and packed within minutes of being placed.
  • Per-customer catalogues: user profiles control which products and prices each buyer sees.
Read the Parsia International story

How De Wolfe Music integrated its royalty system in three days

  • Royalty system integrated in three days: sales, purchase and nominal transactions post instantly.
  • Eight companies on one system: the businesses that make up De Wolfe Music.
  • Support inside half an hour: the response time that mattered most to them.
Read the De Wolfe Music story

How BCS migrated its ledgers in four weeks

  • Live in four weeks: hit the start of the new financial year.
  • On budget: the installation came in within it.
  • Four nominal ledgers: Society, branches, specialist groups and subsidiary.
Read the BCS story

Architectural Ceramics

How Architectural Ceramics built the systems for a three-year growth plan

  • Invoices out faster: exported directly to the third-party factoring company.
  • CRM joined up: DataFlow integrated with Maximizer.
  • Quotes through to invoice: a bespoke Job File Manager feeding sales order processing.
Read the Architectural Ceramics story

From seven companies to a £140m group, on the same finance system.

  • On DataFlow since 1996: three decades of group accounting on the same system.
  • Seven of the group’s eight companies: all feed group finance through DataFlow.
  • VAT changes handled in the software: Making Tax Digital dealt with, not worked around.
Read the Star Cargo Group story

From hand-keyed invoices to one finance system.

  • From 7–8 processors to 2: around 95% of transactions arrive as file imports.
  • One central team: every hotel company in one system since 2005.
  • New hotels onboarded: the same nominal structure and reporting replicated.
Read the Crerar Hotels story

Twenty-five years of accounting that adapts with BFBS.

  • On DataFlow since 2001: through a restructure and a move to Clarity.
  • Authority-limit approvals: purchase invoices routed to budget holders, paperless.
  • 80 users, two companies: many of them outside finance.
Read the BFBS story

From handwritten requisitions to modern accounting.

  • On DataFlow since 1995: from handwritten requisitions to digital purchase orders.
  • A careful move to Clarity: both systems run side by side for two to three months.
  • Remote access and automatic updates: on Clarity today.
Read the St Clements story

21 years of connected accounting and trusted support.

  • On DataFlow for 21 years: sales invoicing and general accounts for two companies.
  • Multihaul feeds the ledgers: haulage information without duplicate entry.
  • Preparing for Clarity: with purchase-invoice scanning ahead.
Read the Kettlewell Commercials story

Bringing warehouse operations and accounting into one flexible ERP.

  • 15+ years of perspective: DataFlow introduced to warehouse and international trading clients.
  • Multi-currency handled: sterling, euros, US dollars and dirhams in one trading relationship.
  • 10/10: a professional recommendation grounded in client experience.
Read the Principal Accounting story
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