Order Processing handles every trading document — quotations, orders, proformas, deliveries, invoices, credit notes and works orders — across both sales and purchase. Each one posts automatically to the trade ledgers, the stock ledger and the nominal ledger, so nothing is re-keyed and nothing is left behind.
If each document is entered once for the order and again for stock and the accounts, the numbers are always chasing the trade.
The same order, keyed three times
An order becomes a delivery becomes an invoice, and each step is re-typed into stock and the ledgers — slow, and every re-key is a chance to get it wrong.
Sales and purchase kept apart
Quotes and sales orders live in one place, supplier orders and works orders in another, so nobody has a single view of what is committed to buy and sell.
Fast counters, slow entry
Trade-counter and repeat orders need to be taken at speed, but a mouse-driven screen turns every line into a wait while the customer stands there.
No idea what is still outstanding
When a customer asks where their order is, finding whether it is picked, part-delivered or waiting to be invoiced means opening documents one at a time.
Overview
One flow, from quote to invoice.
Every trading document, sales and purchase, in a single connected process.
Every trading document in one connected flow
Quotations, orders, proformas, deliveries, invoices and credit notes. Works orders sit alongside the buy and sell documents.
Oneflow from quote to invoice
Fulldocument set, sales and purchase
The sales half, from quotation to invoice
Quotations and sales orders that convert straight to deliveries. Scheduled invoices for regular and staged billing.
Quoteto order to invoice
Autoposts to sales & stock ledgers
The purchase half, from order to receipt
Purchase orders that match to receipts and invoices. Works orders to build and replenish stock.
Orderto receipt to invoice
Autoposts to purchase & stock ledgers
Quick Order keyboard-driven fast entry
Keyboard-driven entry with no reach for the mouse. Built for high-volume counter and repeat business.
Keyboarddriven, no mouse needed
Fastentry for high volumes
In their words
Order processing, stock and accounts sit on one system, so the whole team works from the same picture.
MatconManufacturing & engineering
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Works with the rest of DataFlow.
Order Processing posts straight through to stock and the ledgers.
All of them — quotations, orders, proformas, scheduled invoices, deliveries, invoices, credit notes and works orders — across both the sales and the purchase side of the trade.
How are sales and purchase organised?
Order Processing is split into a sales half and a purchase half, so each side of the trade has its own natural workflow while sharing the same documents and posting behaviour.
Does it update stock and the accounts automatically?
Yes. Every document posts automatically to the trade ledgers, the stock ledger and the nominal ledger, so the stock position and the accounts move as the trade happens rather than after a re-key.
What is Quick Order?
Quick Order is keyboard-driven fast entry for high-volume order-taking, such as the trade counter and repeat business. Orders keyed through it post through exactly like any other order.
