DataFlow is built for businesses that buy, hold and sell stock. Stock control, order processing, trade ledgers and accounts share the same database, so every sale updates stock, margin and the ledger at once — no bolted-on system, no re-keying.
Most distributors end up running a stock package alongside their accounts, and spend the day reconciling the gap between them.
The bolted-on stock system
Stock sits in one package and the accounts in another, joined by exports, spreadsheets and someone re-typing the figures at month-end.
No single view of stock and margin
Nobody can say what a line really made once cost prices, carriage and settlement discounts are in — the margin only appears well after the sale.
Re-keying between order system and accounts
Orders raised in one place are typed again into the ledger, so the same figure is entered twice and the two systems drift apart.
Buying blind on stock
Without live stock levels and sales history in front of them, buyers order too much of what sits and too little of what sells, so cash is tied up in dead stock while the fast lines run out.
Overview
One system for the whole trading cycle.
From goods in to invoice out, on the same database.
Stock control with layered pricing and full traceability
Layered price lists for customer, quantity and promotion. Bin locations with batch and serial tracking for traceability.
Layeredpricing by customer and quantity
Batch & serialtracked through the warehouse
Order processing from quote to invoice
Quotes convert to orders, deliveries and invoices in one flow. Quick Order entry and PunchOut/EDI inbound orders.
Quote to invoicein one connected flow
EDI & PunchOutinbound orders
Sales and purchase ledgers with credit control
Aged debtors with credit control and account holds. BACS payments and customer statements from the ledger.
Aged debtorslive from the sales ledger
BACSpayments and statements
Nominal ledger and VAT/MTD on one database
Nominal ledger posts automatically from trading. VAT and Making Tax Digital on the same database.
Auto-postednominal ledger from trading
MTDVAT on the same database
In their words
The system grew with us. Over the years we ran it, our turnover roughly doubled.
AAPManufacturing & distribution
Explore more
More ways DataFlow fits.
Built for businesses like yours — the other setups we shape DataFlow around.
Yes. Stock control, order processing, the trade ledgers and the accounting system all sit on the same database, so a sale updates stock, margin and the nominal ledger at once — there is no export and no second system to reconcile.
Can it handle our pricing?
Yes. Stock control supports layered price lists, so you can price by customer, by quantity break and by promotion, and the price that applies at order entry is the price that carries through to the invoice.
Does it support batch and serial tracking?
Yes. Stock can be held in bin locations and tracked by batch and serial number, so you can trace what you received, where it is held and where it was sold.
How do inbound orders from customers come in?
Orders can be keyed quickly with Quick Order entry, or received electronically through PunchOut and EDI, then flow straight into the same order processing cycle as any other order.
