Accounting

Your receivables and payables, squared every day.

The Trade Ledgers are the sales and purchase ledgers behind your cash position. Customer and supplier records, receipts, payments and allocations sit in one place, and every entry posts to the Nominal Ledger automatically — so aged debtors and creditors are current, not a month-end catch-up.

  • Sales and purchase ledgers in one place
  • Debt-chasing letters across five Band thresholds
  • BACS direct debit and aged debtors and creditors
Book a Demo
DataFlow Trade Ledgers: sales ledger, purchase ledger, allocations and statements.

Trusted by UK trading and accounting businesses

Bannerman Company Ltd
The problem

When you never quite know who owes what.

If receipts, payments and allocations are done by hand, the aged debtors report is out of date the moment you run it.

Chasing done from memory

Overdue accounts get chased when someone remembers, not when they cross a threshold, so slow payers slip through and cash comes in late.

Allocations left unmatched

Receipts and payments sit against the account but never against the invoice, so the balance is right in total and wrong in detail.

Ledger and nominal disagree

The sales ledger control account and the nominal drift apart because postings are batched and re-keyed instead of flowing through as you trade.

No check on credit exposure

Without a live view of what a customer already owes against their limit, orders keep going out to accounts that are quietly turning into bad debt.

Overview

Two ledgers, one clear position.

Sales and purchases, receipts and payments — all reconciled to the nominal.

Sales ledger scene

A sales ledger built around the customer account

Customer master records with statements on demand. Receipts and allocations matched straight to the invoice.

  • Statements on demand per customer
  • Matched receipts against invoices
Explore more

Works with the rest of DataFlow.

The Trade Ledgers post everything they do to the Nominal Ledger.

Nominal Ledger

Receipts, payments and allocations post straight to the general ledger, so control totals always tie out.

Explore module

Order Processing

Invoices and credit notes raised in Order Processing land on the customer and supplier accounts automatically.

Explore module

VAT & Making Tax Digital

Trading through the ledgers feeds the VAT return, reconciled before you file to HMRC.

Explore module

Document Store

Attach supplier invoices and remittances to the account they belong to, one click from the ledger browse.

Explore module
Frequently asked

Trade Ledgers questions.

Do the Trade Ledgers post to the Nominal Ledger?

Yes. Every receipt, payment and allocation, along with the invoices and credit notes raised against customers and suppliers, posts to the Nominal Ledger automatically, so the ledger control accounts stay tied to the nominal.

How does debt chasing work?

Debt-chasing letters step overdue accounts through five Band thresholds you define, so accounts are chased by rule as they age rather than when someone remembers.

Can DataFlow collect payments by direct debit?

Yes. BACS direct-debit processing collects due amounts from customers, and scheduled invoices raise themselves on the dates you set.

Does it handle foreign-currency balances?

Yes. Foreign-currency balances are revalued at period end, and aged debtors and creditors and control totals keep each ledger reconciled to its nominal account.

See it on your accounts

Get your receivables and payables in step.

  • 30-minute walkthrough
  • Your customer and supplier accounts
  • No obligation
Working with DataFlow

Thank you

Your request has been received.
Book a demo