DataFlow runs order to cash and your management accounts on the same system. Quotations, orders, deliveries and invoices post straight to the ledger, so your P&L, balance sheet and VAT position stay current as you trade.
Order to cash and the ledger on one system
Management accounts without the month-end rebuild
VAT filed straight to HMRC under Making Tax Digital
If sales and accounts run on separate systems, the figures only meet at month-end — and they rarely agree the first time.
Management accounts a step behind
Trading figures are re-keyed into the accounts after the fact, so the P&L and balance sheet describe last month rather than where the business is now.
VAT is a stressful scramble
Every return means pulling numbers together by hand and hoping the nine boxes reconcile before the deadline, with no clear trail back to the transactions.
Spend controls are weak
Orders and payments go through without a clear approval chain, so overspend is spotted after it happens rather than stopped before it does.
The cash position is a guess
With sales, purchases and the bank sitting in different places, nobody can say what is really owed and owing today, so cash-flow calls are made on a picture that is already out of date.
Overview
Trade and account on one system.
Order to cash and management accounts, kept in step as you work.
Quotations, orders, deliveries and invoices on one system
Quotations, orders, deliveries and invoices in one flow. Every document posts to the ledger as it is processed.
One flowquote to invoice
Autoledger postings
Management accounts and reporting from a live ledger
Nominal ledger, trial balance, P&L and balance sheet in step. Dashboards that read straight from the live ledger.
Livetrial balance
P&Land balance sheet on demand
VAT and Making Tax Digital, filed straight to HMRC
Nine-box VAT return built from the transactions. Filed straight to HMRC under Making Tax Digital.
Nine-boxreturn from the ledger
MTDfiling to HMRC
Authority limits, audit trail and period close
Authority-limit approval chains on orders and payments. Full audit trail and an ordered period close.
Approvalchains by authority limit
Fullaudit trail
In their words
Running our trading and our accounts together on one platform keeps day-to-day work simple.
DeWolfe MusicMedia & music
Explore more
More ways DataFlow fits.
Built for businesses like yours — the other setups we shape DataFlow around.
Can DataFlow run order processing and accounts together?
Yes. Quotations, orders, deliveries and invoices run on the same system as your accounts, and every document posts to the nominal ledger as it is processed, so trading and the numbers stay in step.
Are the management accounts always up to date?
Yes. Because trading posts to the ledger automatically, the trial balance, P&L and balance sheet reflect the real position rather than a month-end reconstruction, and dashboards read straight from the same ledger.
Does it handle VAT and Making Tax Digital?
Yes. VAT posts as documents flow through the system, the VAT period reconciles against the ledger, and the nine-box return is filed straight to HMRC under Making Tax Digital.
How does DataFlow keep spend under control?
Authority-limit approval chains route orders and payments for sign-off before they commit, a full audit trail records every entry, and an ordered period close takes each module through end-of-month in sequence.
