The system says one thing, the shelf says another
Receipts and despatches recorded late leave on-hand quantities drifting away from what is actually in the building.
Trading
Know what you hold, where it is, and what it cost.
Stock Control is the physical-goods side of DataFlow. Every receipt, pick, transfer and despatch moves stock in real time, so quantities, bin locations and valuation stay current — and cost of sales is right when the period closes.
- Goods movements update stock as they happen
- Batch and serial traceability with barcodes
- Valuation and cost of sales at period close
Trusted by UK trading and accounting businesses
Bannerman Company Ltd
The problem
When the stock figure is a guess.
If quantities and locations are only updated after the fact, everyone downstream is trading on numbers they cannot trust.
No idea which batch or bin
When a batch or serial number matters, tracing it back means paperwork and memory rather than a record you can pull up.
Valuation only true at year end
Stock value and cost of sales are reconstructed at the period close, so the margin you report is always a step behind the trading.
Reordering is guesswork
With no reorder levels tied to live quantities, fast movers run out and lose the sale, while cash sits tied up in stock that barely turns.
Overview
One stock record, always current.
Every movement posts as it happens — quantity, location and value together.
A product catalogue with layered pricing and kits
Layered pricing so the right price applies to the right customer. Kits and works-order assembly for products built from components.
- Layered pricing across products
- Kits and works-order assembly
Receive, pick, transfer and despatch
Receipts, picks, transfers and despatches recorded as they happen. Quantities and locations update in step with the physical goods.
- Live on-hand quantities
- Every movement recorded
Bin-level layout, batch and serial tracking, barcodes
Bin-level warehouse layout so stock has a known location. Batch and serial tracking with barcodes for full traceability.
- Bin level warehouse layout
- Batch and serial traceability
Stock valuation and cost-of-sales period close
Stock valuation grounded in the movements you actually recorded. Cost of sales settled as part of an ordered period close.
- Valued from real movements
- On close cost of sales settled
The system grew with us. Over the years we ran it, our turnover roughly doubled.
Explore more
Works with the rest of DataFlow.
Stock Control sits between the orders that move goods and the ledgers that value them.
Order Processing
Orders draw down stock as they are picked and despatched, and prices come from the catalogue.
Explore moduleTrade Ledgers
Sales and purchases of stock flow through the customer and supplier ledgers.
Explore moduleNominal Ledger
Stock valuation and cost of sales post to the nominal ledger at the period close.
Explore moduleBill of Materials & Kitting
Kits and works-order assembly build finished stock from components, keeping both sides of stock correct.
Explore module Frequently asked
Stock Control questions.
Do stock figures update as goods move?
Yes. Receipts, picks, transfers and despatches update on-hand quantities and bin locations in real time, so the figure on screen matches what is on the shelf.
Can it track batches and serial numbers?
Yes. Batch and serial tracking, supported by barcodes, gives you traceability down to the individual item so you can trace a batch or serial number back through its history.
Does it handle kits and assembly?
Yes. The catalogue supports kits and works-order assembly, so products built from component stock are handled alongside the products you buy and sell directly.
How is stock valued?
Stock is valued from the movements you actually recorded, and cost of sales is settled as part of an ordered period close before the figures carry through to the nominal ledger.
See it on your stock 
Put a number you can trust behind every product.
- 30-minute walkthrough
- Your product catalogue
- No obligation
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